Job Description:

Title: Project Administrator

Based at: OFP Timber Frame Ltd, Sandwich, Kent

Hours of employment: 07:30-16:00 Monday to Friday

Job Purpose: To accurately coordinate the timber frame design of projects within the agreed timeline as part of a supporting role to the Design Manager. To procure and manage external consultants. To control and file issued information and support the management of sub-contracted design and engineering.

Key Responsibilities and Accountabilities:

  1. Coordination
    • Follow instruction from the Design Manager to achieve departmental delivery dates and targets
    • Liaising with engineers, frame detailers, truss detailers and floor detailers to achieve dates
    • Formalising any conversations or instructions in writing
    • Tracking project statuses in conjunction with the design tracker
    • Calling and attending meetings with external entities such as clients and architects
    • Calling and attending meetings with internal departments
    • Assisting the Design Manager with resolving design technical issues
    • Attendance of Design Team Meetings on OFP projects
    • Issuing the correct manufacturing information across to production
  2. Administrative
    • Filing electronic documents in the correct place, and maintaining the latest version on the OFP server
    • Printing documents as instructed by the Design manager
    • Taking regular minutes of meetings attended – to be distributed to the Design Manager
    • Ensuring that sub-contracted parties have relevant insurances. Monitoring this throughout the duration of the year on a quarterly basis
    • Administrating managing change and variations to the design contract from the client
    • Invoice administration and logging
  3. Financial
    • Issuing tenders and managing the procurement of engineers, designers, sub-contractors and external suppliers.
    • Raising of accurate purchase orders for designers, engineers, sub-contractors and external suppliers of component items
    • Tracking invoices from external engineers and detailers
  4. Management Support
    • Chasing all projects as instructed by the Design manager
    • Assisting with informing designer/engineer of missing, incomplete and incorrect works
    • Assisting with liaising clearly and promptly (verbally, and in writing) with sub contract teams

Scope: To assist with the management of circa 40 projects per year by utilising approximately 20 sub-contractors.

Degree of supervision: Works within the broad directives of the Pre-Commencement Manager. Works daily with Design Manager to ensure every project is on track. Reports weekly on project progress to design team.

Working conditions: Pace of work is often demanding, working within strict time pressures; involves responsibility for a large number of contracts simultaneously.

Personal requirements: Must be flexible and able to work on own initiative. Must be able to work as part of a team and to interact effectively with external contacts. Must be able to multi task and have an ability to programme works. Communication skills must be excellent.

Holiday entitlement: 20 days plus bank holidays. To be reviewed after 2 years employment.

For more information or to apply please send your CV to

How To Apply

Although full training and support will be given, experience in either the stairs and joinery or truss roof environments will be a distinct advantage.

If you or someone you know is interested in finding out more, please contact Chris Gowers in the first instance for further details. or on the office number 01304613298