Job Description:

Title: Project Administrator

Based at: OFP Timber Frame Ltd, Sandwich, Kent

Hours of employment: 07:30-16:00 Monday to Friday

Job Purpose: To accurately coordinate the timber frame design of projects within the agreed timeline as part of a supporting role to the Design Manager. To procure and manage external consultants. To control and file issued information and support the management of sub-contracted design and engineering.

Key Responsibilities and Accountabilities:

  1. Coordination
    • Follow instruction from the Design Manager to achieve departmental delivery dates and targets
    • Liaising with engineers, frame detailers, truss detailers and floor detailers to achieve dates
    • Formalising any conversations or instructions in writing
    • Tracking project statuses in conjunction with the design tracker
    • Calling and attending meetings with external entities such as clients and architects
    • Calling and attending meetings with internal departments
    • Assisting the Design Manager with resolving design technical issues
    • Attendance of Design Team Meetings on OFP projects
    • Issuing the correct manufacturing information across to production
  2. Administrative
    • Filing electronic documents in the correct place, and maintaining the latest version on the OFP server
    • Printing documents as instructed by the Design manager
    • Taking regular minutes of meetings attended – to be distributed to the Design Manager
    • Ensuring that sub-contracted parties have relevant insurances. Monitoring this throughout the duration of the year on a quarterly basis
    • Administrating managing change and variations to the design contract from the client
    • Invoice administration and logging
  3. Financial
    • Issuing tenders and managing the procurement of engineers, designers, sub-contractors and external suppliers.
    • Raising of accurate purchase orders for designers, engineers, sub-contractors and external suppliers of component items
    • Tracking invoices from external engineers and detailers
  4. Management Support
    • Chasing all projects as instructed by the Design manager
    • Assisting with informing designer/engineer of missing, incomplete and incorrect works
    • Assisting with liaising clearly and promptly (verbally, and in writing) with sub contract teams

Scope: To assist with the management of circa 40 projects per year by utilising approximately 20 sub-contractors.

Degree of supervision: Works within the broad directives of the Pre-Commencement Manager. Works daily with Design Manager to ensure every project is on track. Reports weekly on project progress to design team.

Working conditions: Pace of work is often demanding, working within strict time pressures; involves responsibility for a large number of contracts simultaneously.

Personal requirements: Must be flexible and able to work on own initiative. Must be able to work as part of a team and to interact effectively with external contacts. Must be able to multi task and have an ability to programme works. Communication skills must be excellent.

Holiday entitlement: 20 days plus bank holidays. To be reviewed after 2 years employment.

For more information or to apply please send your CV to Chris@ofptimberframe.com

How To Apply

Although full training and support will be given, experience in either the stairs and joinery or truss roof environments will be a distinct advantage.

If you or someone you know is interested in finding out more, please contact Chris Gowers in the first instance for further details.

Chris@ofptimberframe.com or on the office number 01304613298